The gradual reduction of the working day in Mexico is leading organizations to review something much broader than their schedules: the way they record, integrate and use information about working time.

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Starting in 2027, the gradual reduction of the maximum weekly workday will begin: 46 hours in 2027, 44 in 2028, 42 in 2029, and 40 hours in 2030, according to the Secretariat of Labor and Social Security. Government of Mexico

For companies, this change involves reviewing processes related to assistance, shifts, incidents, overtime, payroll, and productivity.

In this context, the management of working time It stops being a purely administrative function and begins to become a strategic source of information for Human Resources and the operation.

From attendance control to time management

For years, much of the assistance systems focused on a basic function: recording the time of entry and exit of the employees.

Today that is insufficient.

An organization needs to know what happened between both records: shift changes, incidents, breaks, leave, overtime, and any other variables that could modify the actual working day.

The challenge consists of transforming that data into information that can be consulted, validated, and integrated with other processes within the company.

The article published by Consultoría magazine This evolution precisely presents the following challenge: moving from systems focused solely on recording movements towards platforms capable of integrate information and generate reliable data for operation. Consulting magazine supplement…

An experience designed for different work environments

Not all collaborators work in front of a computer.

In plants, stores, warehouses, distribution centers, routes, and other operational environments, much of the workforce needs to access information from different access points.

This requires that time management solutions work consistently across different devices and operating systems.

One collaborator may need to consult an incident from a terminal; another may need to review their information from a phone or tablet; while a supervisor needs to view and authorize movements from a management platform.

This ability is of particular importance for operations workers or blue collar, whose relationship with technology is different from that of an administrative employee.

In these environments, a policy may be correctly designed by Human Resources and still fail if it proves difficult to implement in day-to-day operations. The article specifically highlights the importance of providing access to help information, shifts, and incidents to employees who do not necessarily have a dedicated computer. Consulting magazine supplement…

APIs: connecting work time with the rest of the company

The transformation does not occur solely in the interface used by the collaborator.

A fundamental part happens behind it.

Architectures based on APIs They allow the management of time information to be connected with Human Resources systems, payroll systems and other corporate applications.

This allows the same data to be used at different points in the process without having to be captured, corrected, or transferred manually between systems.

It also facilitates the incorporation of new forms of interaction with the information.

As Tomás Kachadourian explains:

“Connectivity via API allows a collaborator or supervisor to consult their information from the assistant they already use on a daily basis.”.

The article further notes that this architecture can facilitate the integration of Artificial Intelligence agents capable of consulting information, answering questions, identifying deviations, and supporting certain operational processes under defined permission and security schemes. Consulting magazine supplement…

Security and traceability are not optional

In a large organization, connecting systems also means protecting the information.

Permit management, data isolation, event traceability, and operational continuity are essential components when managing information related to schedules, incidents, and payroll.

The technological architecture must adapt to the size of the company, the number of work centers, the volume of processed information, and the availability requirements of each operation.

At this point, security cannot be treated as a separate function from the solution.

It must exist from the way the information is stored to the way a collaborator, supervisor, or external system can access it.

The article also highlights the importance of integrating time management with corporate HR and payroll platforms, including solutions from SAP and Microsoft technologies, under consistent criteria of safety, permits and traceability. Consulting magazine supplement…

Registering the actual work

The reduction of the working day The quality of the records will also increase the relevance of labor.

The reform envisages strengthening labor inspection through the Electronic record of the workday, This increases the importance of having consistent information about the hours actually worked. Government of Mexico

But digitizing a record does not automatically guarantee that the data is correct.

A time management system needs to document effective work through verifiable information.

This requires companies to evaluate their solutions not only based on their ability to record entries and exits, but also on aspects such as security, traceability, integration with other systems and data quality. Consulting magazine supplement…

From registration to productivity

The true potential appears when the assistance information can be related to what is happening in the operation.

What happened during that time?
How was it distributed?
Were there deviations?
How is it related to the outcome of the operation?

The reduction of the working day opens the opportunity to answer more relevant questions than simply how many hours a person was present.

In production environments, this vision can be achieved by connecting the assistance systems with the plant processes.

Solutions such as Libera® They allow information from the employees to be linked to data from the production lines, generating a more complete perspective on performance.

In this way, the records can feed payroll processes, shift planning, incident management and operational analysis. Consulting magazine supplement…

The new time management starts with better data

The transition to 40 hours should not be approached solely as a compliance project.

It also represents an opportunity to review how information circulates within the organization.

When attendance, shifts, incidents, payroll and operations function as isolated processes, the company devotes resources to reconciling information.

When these processes are integrated, the data can become a tool for automating tasks, detecting deviations, and making better decisions.

Technology provides the infrastructure.

But its true value depends on three elements: the quality of the data, its integration with the operation and the ability to transform it into useful information to increase productivity.

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Publication note

Content developed from the article “Time management is entering a new era”, written by Thomas Khachadourian, Director of Business Intelligence at InfoBlock, and published in Human Resources Supplement of Consultoría magazine, No. 117. Consulting magazine supplement…

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